What personal information is
Personal information is any information or an opinion (whether true or not) about you. It may range from the very sensitive e.g. address, phone number and birth date. It would include the opinions of others about your work performance (whether true or not), your work experience and qualifications, aptitude test results and other information obtained by us in connection with your possible work placements.
Personal information includes sensitive information as defined in privacy legislation. It could include, for example, relevant information about your health status or information obtained lawfully with a criminal history check.
Under privacy laws we collect personal information if it is necessary for the performance of one or more of our tasks or functions and, subject to the exceptions set out in privacy law, we would not collect sensitive information without your consent.
Who will be collecting your personal and sensitive information
Your personal and sensitive information will be collected by Karan & Co for its own use and on behalf of other members of Karan & Co, who might require access to your personal and sensitive information in connection with your work placements.
How to contact us
If you wish to contact us about your personal or sensitive information you should contact Karan & Co on 0429 009 034 during normal office hours which are 8.30am to 5.30pm.
How your information will be collected
Personal and sensitive information will be collected from you when you fill out and submit one of our registration forms or any other information in connection with your application to us for registration.
Personal or sensitive information will be collected when:
• We receive any reference about you;
• We receive results or inquiries that we might make of your former employers, work colleagues, professional associations or registration body;
• We receive the results of any competency or medical tests;
• We receive performance feedback (whether positive or negative);
• We receive any complaint from or about you in the workplace;
• We receive any information about a workplace accident in which you are involved;
• We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved;
• You provide us with any additional information about you
Your information will be used
Your personal and sensitive information may be used in connection with:
• Your actual or possible work placement
• Your performance appraisals
• Our assessment of your ongoing performance and prospects
• Any test or assessment (including medical tests or assessments) that you might be required to undergo
• Our identification of your training needs
• Any workplace rehabilitation
• Our management of any complaint, investigation or inquiry in which you are involved
• Any insurance claim or proposal that requires disclosure of your personal or
sensitive information
Your personal and sensitive information may be disclosed to:
• Potential and actual employers or clients of Karan & Co
• Other members of the Karan & Co group
• Our insurers
• Superannuation services
• A professional association or regulation body that has a proper interest in the disclosure of your personal and sensitive information
• A Workers Compensation body
• Our contractors and suppliers – e.g. our IT contractors and database designers
• Any person with lawful entitlement to obtain information
If you do not give us the information we seek:
• We may be limited in our ability to locate suitable work for you
• We may be limited in our ability to place you in work
You can gain access to your information to correct it if it is wrong
Subject to some exceptions which are set out in the National Privacy Principles (Principle 6 – access and correction) you have a right to see and have a copy of personal and sensitive information about you that we hold.
If you are able to establish that personal or sensitive information that we hold about you is not accurate, complete and up-to-date, we will take reasonable steps to correct it so that it is accurate, complete and up-to-date.
If you are unable to agree that personal or sensitive information that we hold about you is accurate, complete and up-to-date, you may ask us to place with the information a statement by you that claims that particular information is not accurate, complete or up-to-date.
If you wish to exercise your rights of access and correction you should contact your Privacy Co-ordinator whose details are shown above.
In some cases, we may impose a moderate charge for providing access to personal or sensitive information. We will not charge you simply because you lodge a request for access.
